Top 12 Vendor Credentialing Software for Healthcare (2025)

If you’re managing vendor access in healthcare, you already know the pain: scattered portals, endless email chases for COIs and vaccinations, last‑minute badge denials, and audit anxiety. Missed expirations can stall procedures, increase risk, and drain staff time. What you need is a single system that verifies licenses and insurance, automates OIG/SAM checks, enforces policies at the door, and keeps a clean audit trail—without creating extra work for reps, transport partners, DME providers, or facilities teams.

This guide compares the top 12 vendor credentialing software options for healthcare in 2025 so you can shortlist with confidence. For each platform, you’ll see what it does, who it’s best for, core healthcare credentialing features, and pricing/deployment notes. We’ve included hospital‑focused systems (e.g., SEC3URE, symplr Access, Vendormate), rep and supply‑chain solutions, third‑party risk tools used in healthcare, and platforms that embed credentialing within broader operations like patient logistics. Selection was based on healthcare compliance depth (e.g., HIPAA, OSHA, The Joint Commission), automation and monitoring, integrations (EHR, SSO, HRIS, access control), user experience for vendors and staff, and pricing transparency. Ready to find the right fit and book a demo? Let’s compare your options.

1. VectorCare Trust

When vendor credentialing lives inside the same system you use to schedule rides, coordinate home care, and pay invoices, compliance stops being a bottleneck. VectorCare Trust embeds vendor onboarding, credentialing, and policy enforcement into VectorCare’s patient logistics platform—so hospitals and health plans can run a high‑performing network of NEMT, ambulance, DME, and home‑based service partners without jumping between portals.

What it does

Trust helps you build and manage a contracted vendor network, capture required credentials during onboarding, and enforce policies at the moment of scheduling and dispatch. Because it’s native to VectorCare, credential status flows through operations in real time—messaging, workflows (Hub), automated dispatching intelligence (ADI), payments (Pay), analytics (Insights), and integrations (Connect) all work together. The result: fewer last‑minute denials, faster turnaround, and a cleaner audit trail while you coordinate patient services at scale.

Who it’s best for

VectorCare Trust fits healthcare organizations that coordinate diverse third‑party services and need compliance to travel with the work:

• Health systems, hospitals, and IDNs consolidating vendor management across transport, DME, and in‑home services
• State/county health departments and payers managing broad provider networks
• EMS/NEMT and DME leaders who want credential transparency across referrals, scheduling, and billing
• Operations and care coordination teams aiming to remove brokers and manage contracted networks directly

Core healthcare credentialing features

Trust focuses on the healthcare realities of day‑to‑day coordination while maintaining governance:

• Configurable onboarding and policies: Create role‑ and service‑specific requirements to standardize how vendors join and stay compliant.
• Credential tracking in workflow: Surface credential status within scheduling and dispatch to prevent non‑compliant assignments.
• Embedded communications: Use secure, real‑time messaging to resolve credential tasks and document requests quickly.
• Unified audit trail: Centralize documents, actions, and decisions across onboarding, scheduling, and payment.
• Analytics for accountability: Use Insights dashboards to monitor vendor performance and compliance trends.
• System integrations: Connect syncs data with EHR, CAD, and billing platforms to reduce double entry and keep records aligned.

Pricing and deployment

VectorCare is a cloud‑based platform with custom pricing based on network size, service lines, and integration needs. As part of the broader VectorCare suite, Trust benefits from proven time‑savings and cost reductions tied to unified patient logistics (e.g., dramatic scheduling time cuts and operational savings for large hospitals). For a tailored quote and deployment plan, request a demo from VectorCare.

2. IntelliCentrics SEC3URE

IntelliCentrics SEC3URE is healthcare-focused vendor and medical credentialing software that helps facilities reduce administrative costs and improve compliance. It provides a centralized way to onboard, verify, and maintain credentials for third-party vendors and medical professionals so teams spend less time chasing documents and more time supporting care.

What it does

SEC3URE streamlines credential capture and verification, standardizes requirements across facilities, and maintains an organized record of vendor compliance. By consolidating credentialing tasks and documentation, it supports consistent policy enforcement and cleaner audit trails for hospitals and care sites.

Who it’s best for

Organizations that want an established, healthcare-first credentialing program with standardized controls across locations and departments.

• Hospitals and IDNs: Central oversight for multi-facility vendor compliance
• Ambulatory and outpatient centers: Consistent, policy-driven credential checks
• Supply chain and compliance teams: Reduced admin workload and audit readiness

Core healthcare credentialing features

SEC3URE focuses on credentialing workflows that healthcare teams rely on every day.

• Centralized vendor/medical profiles: One place to manage required documents and data
• Policy-based requirements: Standardize what’s needed by role, service line, or facility
• Expiration tracking and reminders: Reduce lapses on licenses and certifications
• Document collection and verification: Insurance, training, immunizations, and more
• Audit-ready reporting: Consolidated logs for surveys and internal reviews
• Multi-site governance: Consistent controls with local visibility where needed

Pricing and deployment

Pricing is not publicly listed; request a quote and demo from IntelliCentrics to align scope with your facility count, vendor volume, and requirements. SEC3URE is delivered as an enterprise credentialing program for healthcare facilities, with deployment and configuration tailored to your policies and processes.

3. symplr Access

symplr Access is purpose-built vendor credentialing and visitor management software for healthcare. It helps facilities monitor vendor credentials and manage access levels so only compliant vendors and reps enter patient-care areas—reducing risk, rework, and survey stress.

What it does

The platform centralizes vendor onboarding and credential maintenance, then ties that compliance status to clear access rules at your facilities. Teams can monitor vendor progress against requirements, standardize what’s needed by role or department, and use visitor management controls to authorize or deny entry based on current credentials.

Who it’s best for

Organizations seeking a proven, healthcare-first approach to vendor access control and compliance.

• Hospitals and IDNs: Standardize vendor policies and access levels across multiple sites
• Ambulatory and procedural settings: Manage high rep traffic with consistent, point-of-entry controls
• Supply chain, compliance, and security teams: Align credential checks with real-world access decisions

Core healthcare credentialing features

symplr Access focuses on operational guardrails that keep vendors compliant before they badge in.

• Vendor credentialing: Centralized profiles with required documents and attestations
• Visitor management: Access-level controls that reflect facility policies and areas
• Credential monitoring: Visibility into status to prevent lapses before visits
• Policy-based requirements: Configure what’s needed by role, service, or location
• Entry authorization: Access decisions informed by up-to-date credential status
• Reporting and logs: Documented activity to support audits and surveys

Pricing and deployment

Pricing is not publicly listed; request a demo and quote from symplr to align scope with your facilities, vendor volume, and policy needs. Deployment and configuration are tailored to healthcare organizations that need combined vendor credentialing and visitor management.

4. GHX Vendormate

GHX Vendormate focuses on making vendor credentialing and visitor management easier and safer for health systems, with built-in insights that help teams see and resolve compliance gaps before they impact care. As part of GHX’s healthcare ecosystem, it’s designed to standardize how vendors are onboarded and monitored across facilities while simplifying day-to-day oversight for staff.

What it does

Vendormate centralizes vendor onboarding, credential capture, and ongoing maintenance, then connects that compliance status to visitor management at the point of entry. Facilities can define what’s required by role or location, track progress, and use insights to spot expirations and risks—supporting consistent policy enforcement and cleaner audits across the network.

Who it’s best for

Health systems that want a mature vendor credentialing program anchored to visitor management and actionable insights.

• Hospitals and IDNs: Standardize vendor controls across many sites with centralized governance
• Ambulatory and procedural areas: Manage rep traffic with clear, policy-driven access decisions
• Supply chain and compliance teams: Reduce admin time while improving visibility and audit readiness

Core healthcare credentialing features

Vendormate emphasizes compliance guardrails that map to real facility workflows and reporting needs.

• Centralized vendor profiles: One system of record for documents and attestations
• Policy-based requirements: Configure by role, service line, or facility
• Expiration tracking and alerts: Stay ahead of lapses on licenses and COIs
• Visitor management linkage: Point-of-entry checks tied to current credential status
• Insights and reporting: Visibility into compliance trends and audit-ready logs
• Multi-site administration: Consistent standards with local operational visibility

Pricing and deployment

Pricing is not publicly listed; request a quote and demo from GHX to align with your facility count, vendor volume, and policy scope. Vendormate is delivered as a cloud-based program for healthcare organizations, with deployment and configuration tailored to your locations and compliance requirements.

5. Green Security

Green Security positions itself as a vendor credentialing platform that elevates safety and compliance by automating vendor, contractor, and visitor management. For healthcare teams tired of manual chases and fragmented check-in processes, it centralizes tracking and standardizes controls so facilities can keep non-compliant parties out and audit confidently.

What it does

Green Security streamlines how healthcare organizations onboard and monitor third parties while coordinating visitor access to sensitive areas. By automating safety and compliance tasks, it helps teams capture required information, track status, and apply facility policies consistently to vendors, contractors, and visitors.

Who it’s best for

Healthcare organizations that need unified oversight across vendors, contractors, and daily visitors—not just sales reps.

• Hospitals and IDNs: Standardize compliance and access across multiple facilities
• Ambulatory/procedural centers: Manage frequent vendor and visitor activity with clear rules
• Facilities, security, and compliance teams: Reduce manual effort while improving safety posture

Core healthcare credentialing features

Built for operational consistency, Green Security focuses on automation and tracking that reduce risk at the door.

• Centralized profiles and tracking: One place to see vendor, contractor, and visitor compliance status
• Automated compliance workflows: Collect and maintain required documents and attestations
• Visitor management controls: Apply facility policies to regulate who can enter, when, and where
• Policy standardization: Configure requirements by role, service, or location for consistent enforcement
• Reporting and logs: Visibility and documentation to support audits and internal reviews

Pricing and deployment

Pricing is not publicly listed. Request a demo and quote from Green Security to align with your facility footprint, policy requirements, and vendor volume. Deployment and configuration are tailored to healthcare organizations seeking automated safety and compliance for vendors, contractors, and visitors.

6. ReadySet Surgical

ReadySet Surgical focuses on simplifying how healthcare facilities manage vendor credentialing and coordinate vendor access around clinical operations. The goal is to reduce manual follow-up, standardize requirements, and ensure only compliant vendors support patient care areas—improving safety, workflow predictability, and audit readiness.

What it does

The platform centralizes vendor onboarding and credential maintenance, aligns requirements to your facility policies, and connects compliance status to day-to-day access decisions. By organizing documents, expirations, and attestations in one place, teams get clearer visibility and fewer day-of surprises at the point of care.

Who it’s best for

Organizations that see frequent vendor activity and want consistent, policy-driven controls with less administrative effort.

• Hospitals and IDNs: Standardize vendor rules and oversight across multiple sites
• Ambulatory and procedural centers: Manage high vendor traffic with clear, compliant access
• Supply chain, perioperative, and compliance teams: Reduce manual chases while improving audit posture

Core healthcare credentialing features

If you’re evaluating ReadySet Surgical for vendor credentialing, prioritize capabilities that keep operations moving while protecting compliance.

• Centralized vendor profiles: Consolidate documents, attestations, and status in one system
• Policy-based requirements: Configure what’s needed by role, service line, or location
• Expiration tracking and alerts: Proactive notifications for licenses, COIs, and trainings
• Document management and verification: Organized uploads and review workflows
• Access and visit controls: Align entry decisions with up-to-date credential status
• Reporting and audit logs: Evidence for surveys, audits, and internal reviews

Pricing and deployment

Pricing is typically tailored to facility footprint, vendor volume, and policy scope. Request a demo and quote to align configuration and rollout with your requirements and timelines. Deployment and governance are designed to support healthcare organizations that need standardized vendor credentialing and consistent access management.

7. Casechek

Casechek is a healthcare-focused vendor credentialing software option that helps facilities standardize how vendors are onboarded, verified, and granted access to patient-care areas. If your teams are juggling vendor visits across procedural settings, Casechek centralizes requirements and monitoring so compliance status is clear before anyone shows up at the door.

What it does

Casechek centralizes vendor onboarding and credential maintenance, organizes documents and attestations, and ties compliance status to your facility’s access rules. By standardizing requirements and surfacing credential status ahead of visits, it helps reduce last-minute denials and administrative follow-up while supporting cleaner audits.

Who it’s best for

Organizations that want consistent, policy-driven vendor controls aligned with day-to-day operations.

• Hospitals and IDNs: Standardize vendor requirements and oversight across multiple locations
• Ambulatory and procedural centers: Keep frequent vendor activity compliant and predictable
• Supply chain, perioperative, and compliance teams: Reduce manual chases with clear visibility

Core healthcare credentialing features

Casechek emphasizes operational guardrails that map to real facility workflows and reporting needs.

• Centralized vendor profiles: One place for required documents, attestations, and status
• Policy-based requirements: Configure by role, service line, or location
• Expiration tracking and alerts: Stay ahead of licenses, trainings, and COIs
• Document management and verification: Organized uploads with review workflows
• Access and visit controls: Align entry decisions with up-to-date credential status
• Reporting and audit logs: Evidence for surveys, internal reviews, and risk oversight

Pricing and deployment

Pricing is not publicly listed. Request a demo and quote to align scope with your facility footprint, vendor volume, and policy requirements. Casechek is delivered as a cloud-based program with deployment and configuration tailored to healthcare organizations that need standardized vendor credentialing and consistent access management.

8. MedTrainer (Vendor Management)

MedTrainer is a healthcare credentialing platform that combines end-to-end credentialing capabilities with automation, workflows, and custom reports. For teams that want credentialing tightly aligned with compliance and training, MedTrainer centralizes document collection, verification, expirations, and reminders—reducing manual follow-up and simplifying audits across locations.

What it does

MedTrainer streamlines how credentials are captured, verified, and maintained for the roles your policies cover. Administrators can standardize requirements, automate alerts for upcoming expirations, and generate custom reports that surface gaps before they interrupt operations. Because credentialing sits alongside broader compliance tools, teams get a single pane of glass for tracking progress and readiness.

Who it’s best for

Organizations that want credentialing, training, and compliance tracking under one roof.

• Hospitals, IDNs, and ambulatory groups seeking a consolidated compliance stack
• Compliance and medical staff offices needing automated workflows and reporting
• Multi-site providers standardizing requirements while reducing administrative workload

Core healthcare credentialing features

If you’re evaluating MedTrainer as vendor credentialing software, focus on its automation and audit support.

• End-to-end workflows: Credentialing with built-in automation and custom reports
• Credential/document management: Centralize licenses, COIs, immunizations, and attestations
• Expiration management: Track renewal dates with proactive alerts and reminders
• License verification: Validate licenses and certifications to reduce risk
• Enrollments/onboarding: Standardize requirements by role or location
• Committee management: Support review and approval processes with clear records
• Secure data storage: Protect PHI/PII with controlled access and audit trails

Pricing and deployment

Pricing is not publicly listed; request a quote and demo to align scope with your facility footprint, user count, and reporting needs. MedTrainer is delivered as a cloud, SaaS-based solution and is configured to your policies, workflows, and committee structures, with custom reporting to support audits and leadership visibility.

9. Censinet

Censinet focuses on third‑party and cyber risk management for healthcare, making it a strong complement to vendor credentialing software. While credentialing validates licenses, insurance, and immunizations, Censinet helps organizations evaluate vendor risk posture, document controls, and track remediation—so supply chain, compliance, and security teams align before granting access or signing contracts.

What it does

Censinet centralizes a vendor inventory, standardizes risk assessments, and collects evidence (e.g., policies, security attestations, insurance) to produce clear risk scores and action plans. Teams can prioritize remediation, document decisions for audits, and report risk status to leadership. By pairing risk reviews with credentialing outcomes, facilities reduce exposure from high‑impact vendors touching PHI, clinical systems, or connected devices.

Who it’s best for

Healthcare organizations that need a formal, repeatable vendor risk program alongside credentialing.

• Health systems and IDNs with large vendor footprints and complex integrations
• CISOs, privacy, compliance, and supply chain leaders coordinating approvals
• Organizations seeking audit‑ready evidence for leadership, insurers, and regulators

Core healthcare credentialing features

These risk capabilities pair well with credentialing workflows to strengthen vendor approvals.

• Standardized third‑party risk assessments: Consistent questionnaires and reviews by vendor tier
• Evidence/document management: Central repository for policies, attestations, and insurance
• Risk scoring and tiering: Prioritize vendors and controls based on impact
• Remediation workflows: Track findings, owners, and due dates through closure
• Reassessments and tracking: Schedule periodic reviews and monitor status over time
• Reporting and dashboards: Executive and audit‑ready visibility across vendors and categories
• Contract/BAA alignment: Link risk reviews to agreements and renewal cycles

Pricing and deployment

Pricing is typically quote‑based and aligned to vendor volume, scope, and integration needs. Censinet is delivered as a cloud solution and is commonly deployed in phases—starting with critical vendor categories, then expanding to the broader portfolio. For an accurate estimate and deployment plan, request a demo and scoping session.

10. Avetta

Avetta is known for contractor and supplier prequalification and compliance at scale—useful when “vendor credentialing” in healthcare extends beyond reps to facilities, construction, and maintenance partners working on or near patient-care areas. If your risk program needs consistent COI, safety, and policy controls for non-clinical vendors across multiple sites, Avetta can help standardize and monitor compliance.

What it does

Avetta centralizes onboarding and ongoing compliance for third-party vendors and contractors. Teams can define what’s required (e.g., insurance, safety documentation, attestations), track expirations, and review compliance status before work begins—supporting policy enforcement and audit readiness across facilities and trades.

Who it’s best for

Healthcare organizations that manage large contractor ecosystems and want repeatable, policy-driven controls.

• Hospitals and IDNs: Prequalify facilities, construction, and maintenance vendors across campuses
• Facilities, EVS, and Real Estate/Construction: Ensure COIs, safety training, and documentation are current
• Supply chain and risk/compliance leaders: Align contractor oversight with enterprise standards

Core healthcare credentialing features

Focus on capabilities that map contractor compliance to your healthcare policies.

• Contractor prequalification: Standardized onboarding with required documents and attestations
• Insurance and COI management: Track coverage limits, endorsements, and renewal dates
• Policy-based requirements: Configure by trade, risk tier, location, or project type
• Expiration tracking and reminders: Reduce lapses on insurance, training, and certifications
• Incident/history logs: Document performance and safety events for review
• Reporting and dashboards: Visibility for leadership, audits, and internal reviews
• Workflow routing: Assign reviews and approvals to owners with due dates

Pricing and deployment

Pricing is quote-based and typically aligns to vendor volume, locations, and selected modules. Avetta is cloud-based and commonly rolled out in phases (e.g., highest-risk trades first, then broader vendor categories). For scope, timelines, and a tailored estimate, request a demo and scoping session.

11. ISN (ISNetworld)

When “vendor credentialing” includes facilities, construction, and maintenance partners, ISN (ISNetworld) brings contractor prequalification and ongoing compliance into one place. It helps healthcare teams apply consistent rules to non‑clinical vendors working on or near patient‑care areas.

What it does

ISN centralizes contractor onboarding and compliance, standardizes requirements by trade or risk tier, and monitors expirations on insurance and safety documentation. Teams get a clear view of who’s qualified to work, where, and under which conditions—before projects start.

Who it’s best for

Healthcare organizations that manage sizable contractor ecosystems and need repeatable, policy‑driven controls.

• Hospitals and IDNs prequalifying facilities and construction vendors across campuses
• Facilities/EVS and real estate teams enforcing safety and COI standards
• Supply chain and risk leaders aligning contractor oversight to enterprise policies

Core healthcare credentialing features

Focus on controls that translate contractor compliance into day‑to‑day decisions and audit evidence.

• Contractor prequalification: Standardized onboarding by trade, project, or risk tier
• COI and insurance tracking: Coverage limits, endorsements, and renewal monitoring
• Policy‑based requirements: Documents, training, and attestations mapped to roles/sites
• Expiration alerts: Proactive reminders for insurance, certifications, and trainings
• Performance/incident logs: Document events and history to inform future approvals

Pricing and deployment

Pricing is quote‑based and aligned to vendor volume, locations, and modules. ISN is cloud‑based and commonly deployed in phases—starting with higher‑risk trades, then expanding across contractor categories. Request a demo for scope and timelines.

12. Proxyclick by HID

Hospitals often pair a visitor management platform with their vendor credentialing software to turn policy into point‑of‑entry enforcement. Proxyclick by HID fits that role: it standardizes check‑in, badges, and lobby workflows so only approved vendors, contractors, and guests make it past the front desk—with the logs to prove it at audit time.

What it does

Used alongside a credentialing system, Proxyclick helps teams pre‑register visitors, guide sign‑in, print badges, and apply access rules that reflect facility policies. The result is a consistent lobby experience and a clear record of who came, when, and why—mapped to the compliance standards your organization sets.

Who it’s best for

Healthcare organizations aiming to operationalize access rules for every visitor category—not just reps.

• Hospitals and IDNs that want consistent, policy‑driven lobby workflows across sites
• Ambulatory/procedural areas managing frequent vendor activity
• Security, facilities, and compliance teams seeking clean, searchable visit logs

Core healthcare credentialing features

While not a full vendor credentialing system, teams evaluate Proxyclick for access controls that align to credential status via policy and integrations.

• Pre‑registration and guided check‑in flows
• Badge issuance with visitor type, host, and area permissions
• Policy attestations (e.g., safety, infection control) during sign‑in
• Visitor categories (vendors, contractors, guests) with tailored rules
• Watchlists and host notifications to reduce unauthorized entry
• Real‑time and historical visit logs to support audits and investigations
• Integration options (e.g., SSO, access control) to align with enterprise IT

Pricing and deployment

Pricing is typically quote‑based and aligned to location count, visitor volume, and integration scope. Deployment is cloud‑based, with configuration for site policies, badge printers, and workflows; request a demo to scope rollout, integrations, and training for front‑desk teams.

Conclusion

Choosing vendor credentialing software comes down to the work you’re trying to protect and the outcomes you need: clean audits, fewer day-of denials, and less time chasing documents. Shortlist options that match your footprint and workflows, then pilot with clear success metrics—time‑to‑compliance, denied‑entry rate, audit findings, and staff hours saved. Prioritize policy-based controls, automation, integrations (EHR/SSO/access control), and reporting your compliance team will actually use.

If your organization coordinates transportation, DME, home health, or other third‑party services, consider embedding credentialing where operations live. VectorCare Trust brings onboarding, policy enforcement, and audit trails into scheduling, dispatch, payments, and analytics—so compliance travels with the work. See how a unified approach can cut rework, reduce denials, and standardize audits across sites. Learn more at VectorCare.